Corporex and the Butler Foundation
Corporex founder Bill Butler and his wife Sue established the Butler Foundation to help low income and disadvantaged Northern Kentuckians, as directly as possible.
Key Job Responsibilities:
- Communication and Scheduling. Facilitate communication between Executive Director and members of The Butler Foundation board, the Corporex executive team, and other internal and external contacts. Coordinate calendars, schedule meetings, collect and distribute information, welcome and direct visitors, and make travel arrangements when needed. Assist Executive Director with general meeting prep, and drafting and finalizing notes and minutes for Foundation board meetings.
- Office administration. Maintain office filing systems (digital and hard copy) and order office supplies. Prepare expense reports, monthly invoices, and basic summaries of corporate sponsorship and foundation grant requests. Handle data entry, post deposits, print checks, and create monthly reports for multiple charitable accounts. Open, sort and expedite mail for quick response. Answer and promptly respond to phone calls and emails. Draft and format letters, reports, and other materials for internal and external distribution. Supervise and coordinate work for DePaul Cristo Rey student intern five days per month during the academic year.
- Grant administration. Assume primary responsibility for accurate data collection, entry, tracking and reporting of grant requests and disbursements. Manage ongoing administration of charitable grants, including issuing checks, transmittal letters, and compliance documents. Ensure receipt of annual grant reports, and corporate, foundation, and individual tax acknowledgement letters.
- Event coordination. Plan and execute annual Butler Scholars reception attended by Foundation board and students, parents, and school administrators. Help develop theme, incentive prizes, and activities/events for Corporex employees’ annual United Way campaign; and execute same. Coordinate guest lists for corporate table sponsorships throughout the year, and communicate event details to guests. Represent Corporex or The Butler Foundation at events as requested.
Ideal Candidate’s Qualifications and Experience:
- Proven experience as an assistant to a non-profit or business executive.
- Professional level verbal and written communication skills.
- In-depth understanding of MS Office suite.
- Familiarity with — or ability to learn — Blackbaud grantmaking software.
- Detail oriented, with ability to manage multiple tasks and consistently meet deadlines.
- Proactive approach to problem-solving.
- Good judgment and strong decision-making skills.
- The Executive Assistant and Grant Administrator will be employed by Corporex and entitled to the standard benefits offered to Corporex employees, including paid vacation and holidays; health and term life insurance; flexible spending account; and 401(k) plan.
- Salary commensurate with experience, education, and skill.
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To be considered for this position please email resume and cover letter to: Careers@Corporex.com
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About Corporex and its Corporate Giving Program: A privately-held company headquartered in Covington, Kentucky, Corporex controls more than $1 billion in real estate investments located in 20 major markets across the United States. Our corporate affiliates and employees have built a “culture of contribution” that strengthens the communities in which we work. The Companies’ Corporate Giving Program includes regular civic and charitable donations; event sponsorships; in-kind contributions; and professional services that leverage the skills of our development, construction, design and finance professionals. www.corporex.com
About the Butler Foundation: Corporex founder Bill Butler and his wife Sue established the Butler Foundation to help low income and disadvantaged Northern Kentuckians, as directly as possible. Through its grantmaking, the Foundation supports direct service charities and educational institutions that help low-income and at-risk people on their road to self-sufficiency. In 2020, the Butler Foundation provided over $250,000 in “Helping Hands” hardship relief for struggling families; funded scholarships and tuition assistance for more than 50 “Butler Scholars;” and offered operating and program support to over 65 local charities. www.corporex.com/aboutus/philanthropy .
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