Ohio Valley Voices
Ohio Valley Voices is a 501C3 organization that teaches children that are deaf and hard of hearing how to listen and talk.
Ohio Valley Voices is a 501C3 organization that teaches children that are deaf and hard of hearing how to listen and talk. Learn more about our programs and services by visiting our website at www.ohiovalleyvoices.org.
The Development Assistant supports all aspects of the development department at Ohio Valley Voices. The development assistant plays an important role in data collection and donor tracking.
- Be responsible for and maintain foundation, corporation, and individual donor files.
- Create monthly fundraising reports and other database reports as needed.
- Database Management duties which includes continually updating and correct and improving our database, records and reports.
- Coordinate productions and mailing of spring and year-end appeal letters.
- Send appropriate documentation to donors, foundations and corporations.
- Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events.
- Prepare materials for distribution.
- Assist at events, fundraisers, prospect parties, receptions, etc.
- Ensure proper donor activity tracking in database, including contact information, major gift volunteer engagement
- Develop and maintain volunteer opportunities, training and orientation programs
- Maintain monthly records of volunteer corporations, and wealthy individuals
- Maintain campaign records and materials
- Other duties as assigned by the development department.
- Coordinating with the IT team to troubleshoot our technology
- Prepare monthly newsletter
An ideal candidate would also have the following qualities:
Anticipating Needs: This was the first characteristic mentioned by every assistant I interviewed for the book as being the most desirable in a development assistant. Not surprisingly. The development assistant understands their role is about giving back time to the development director and other key leaders so they can concentrate on the strategic side of the business.
Resourcefulness: Resourcefulness is an intangible, innate ability that all development assistants possess. The development assistant must know when and how to take appropriate action. If anyone in the development office is not available in a moment of crisis, a resourceful development assistant will pursue all alternatives to come up with a solution.
A Self-Starter, Who Sees The Big Picture: The development assistant must be able to visualize the big picture, even while it’s still embryonic, so they can support their team members without needing constant supervision and direction. They are capable of independent thought and independent action.
Organizational Skills: A development assistant will immediately bring order to chaos. The development assistant knows the immediate status of each project they are working on. They have streamlined procedures in place. Everything they need is at their fingertips.
Focused: An assistant’s job is one of constant interruption. They must be able to juggle numerous projects and even after being pulled away from a task repeatedly, must be able to return to it and get it finished on time.
Persistent: Every high performing development assistant will tell you, you can’t get much done without sheer persistence and diligent follow up. If they’re to make things happen, assistants can’t back away from something the first time someone says no. They have to be comfortable insisting on getting the results they need without being confrontational.
Scrupulous About Details: Assuring a high quality of communication and service requires an obsessive attention to detail. Whether it is infallible proof reading, spelling, or board meetings and events organized down to the last detail, nothing is missing or overlooked, because development assistants are scrupulous with the details.
Always Discreet: A development assistant shows excellent discretion in all communication.
Excellent Data Base Management Skills: Enough said.
Excellent Communication Skills: Development assistants are Masters of Communication with strong speaking and writing skills. Because an assistant frequently speaks on behalf of the development office, they must convey an air of authority, competence and clarity.
Integrity: The development assistant must know right from wrong and be fully invested in doing the right thing at all times. Failure to do so could severely damage the reputation of their department and the organization as a whole. A crucial aspect of integrity is keeping your word. Always do what you say you will do.
Send all resume to the attention of Cassy Cooper at email@example.com.
To apply for this job email your details to firstname.lastname@example.org